Microsoft 365 and Google Workspace, set up so that you own the account

Either one runs a small office well, and we set up and support both at the same prices. Microsoft 365 is the usual choice where the team lives in Outlook, Excel and Teams, where an insurer or a larger client expects it, or where Windows computers will be managed from one place. Google Workspace is simpler to run and already includes its Gemini assistant in the paid plans, which suits a team that works in the browser. If you already have one of them and it works, the honest advice is usually to secure it rather than switch.

It includes a new account for up to five users: your domain name connected, every person signed in with the phone code on a computer and a phone, the old password-only sign-in switched off, an emergency admin login stored with the owner, Teams and shared folders, and a handover document listing who owns every account. It assumes a brand new account, one domain name you control, no existing email to move, licences bought by you or through us at cost, everyone available on day one to set up the phone code, and remote delivery. Users six to twenty-five are $49 each; a shared mailbox, a second domain name, an account someone already created on your domain, and no access to where the domain is registered are the extras priced above.

Because done in the wrong order it deletes your users. An account bought through GoDaddy is tied to GoDaddy's systems. If GoDaddy's control is removed before the subscription is cancelled, their process can remove every user in the account, and if GoDaddy's mail filtering is still in your domain's settings when the subscription is cancelled, mail stops. Releasing the account means resetting every password, buying new licences in your own name and changing the domain's settings in a fixed order, which is why it is a named, priced line on the quote rather than something discovered on the night.

One week for up to ten mailboxes, with the switch done in business hours, and no mail is lost. Mail, folders, contacts and calendars are copied while the old service is still live, incoming mail is pointed at the new account in a window where it is held for under two hours, and a final copy picks up anything that arrived during the switch. The old service stays readable for thirty days so anything missed can be found. The price assumes mailboxes under 50 GB and an old service we can sign in to as administrator; a larger mailbox, an old Outlook archive file or a basic hosting account each have a published price.

Usually yes, and the job is $395. We open the support case with Microsoft or Google, provide the proof that you own the domain and the identity documents they ask for, and when access is restored we secure the account properly: a working admin login with the phone code, a stored emergency login, and every admin listed. Recovery takes one to five days because Microsoft or Google sets the pace. If they refuse, $150 is kept and the rest returned, because the outcome is their decision and a full guarantee would be a promise we cannot keep. If you have also lost access to where the domain is registered, that recovery runs first and is priced per registrar.

The health check is a report and the baseline is the work. For $395 the health check examines one account of up to fifty users without changing anything and writes down who has the phone code on, who holds admin rights, whether the old sign-in is still open, any rules forwarding mail out, what is shared with whom, Microsoft's own security score, whether the licences fit and whether a backup exists, with the fixes ranked and priced. For $995 up to ten users, the baseline does the fixes: the phone code for everyone, sign-in rules or Microsoft's standard defaults, the old sign-in switched off, admin rights separated, an emergency login created and tested, protection against fake emails and dangerous links, the activity log and the sign-in alerts switched on. The health check is credited in full against the baseline or a plan started within 60 days.

Only if you want sign-in rules: for example, blocking sign-ins from countries you never work from, or allowing only company-managed computers to sign in. Those need the Business Premium licence, or the Microsoft add-on that carries those rules (Entra ID P1). On Business Basic or Standard the baseline uses Microsoft's standard security defaults, which enforce the phone code and block the old sign-in but cannot be tailored. If an upgrade is needed, the licences are billed at cost and there is no labour charge for the change.

Yes. For Windows that is $1,795 for up to ten computers, using Microsoft's own management tools (Intune and Autopilot); for Macs, iPhones and iPads it is $1,395 using Apple Business. The computer arrives, the person signs in with their company account, and the encryption, the updates, the protection, the programs and the rules apply on their own. Apple Business replaced Apple Business Essentials and Apple Business Manager on 2026-04-14 and includes device management, so a small Apple office no longer needs to pay for separate management software. Each device from eleven to twenty-five is $45. Computers bought in a shop rather than from a business reseller are registered by hand, included.

Only after you know what the assistant will be able to read, because it can read everything each person can, including a folder someone shared with the whole company by mistake years ago. The readiness job, $995 for up to twenty-five users, reviews what is shared across SharePoint, OneDrive and Teams or Google Drive, fixes the biggest risks found with three hours of fixes included, labels the most sensitive files, checks the licences and writes a plan for a small trial. A five-user trial with licences assigned, settings made and two training sessions adds $695. Microsoft runs a promotional price on Copilot Business until 2026-12-31; the licence is billed at cost either way. On Google Workspace, Gemini is already in the paid plans, so the job is mainly the sharing review.

Yes. The files job is $1,295 for up to ten users and 100 GB, with $150 per extra 100 GB, and it is quoted after an inventory because how the folders are organised matters more than how much there is. We design up to three shared areas and decide who can see what, move the data, replace the old drive letters so each person's Desktop and Documents follow them, and show the team where everything went. A server in the office needs one PC left on to do the copying and has a published extra, as do extra shared areas, a department-by-department access design, and files with names too long for the cloud.

Yes, as long as it is on the list of things allowed to send mail in your name, and that is one of the first things we check. The contact form, the booking page, the invoicing tool and the scanner all send mail from your domain, and each one has to be registered as an allowed sender after the move or it starts landing in spam. Half of those are usually built by a web agency, which is why a software company doing the move helps: we read the form's settings rather than guessing at them.

Yes. Setup and support are delivered in English and Spanish, training sessions are run in either language, and the handover document and the health check report are written in the language your office works in. A Spanish training session on the password manager rollout is a published extra; everything else is simply the language you prefer.